Export Logistics & Project Assistant

Head Office - Belgium

Within the Logistics department, you will provide solutions to your internal customers with regard to all Logistics, Transportation, Documentation, Regulation, Customs and general information requests.
The Project Assistant has a coordinative role in the project office. He/she assists the project directors, managers and engineers in all administrative tasks. He/she is the point of contact for all internal and external communication. This way, the project team can focus 100% on the technical part of the project.
Both Logistics & Projects are highly involved in the ERP Project

Job Responsibilities

  • Handle all transport requests for SLA, including LOG PO administration & reporting (you check stock availability and expected delivery dates)
  • You book and coordinate transport orders. You take care of the correct documents (CMR, attest of origin, freight letters, you declare goods with the concerned customs department.
  • Handle all transport requests for O&M Morocco, including LOG PO administration & reporting
  • Support the Project admin person in follow up of O&M Moroccan EU purchases
  • Follow up on Project transport  & IT Systems (Access dB / ERP) when the E&L Manager is absent
  • Procurement & logistics management: Prepare requests for quotations, purchase orders and follow-up on deliveries, follow up and control of all invoicing and payment conditions
  • Schedule management: Keep track of the planning and identify potential critical situations to make sure the project office reaches all goals and meets the deadlines.
  • Quality management: Centralize all the required documents for the project, check the quality and keep the overview up to date.
  • HSE management: Register all documents related to HSE (incident reports, site inspection reports, etc.)
  • Communication management: Keep track of ingoing and outgoing communication and prepare official transmittals to the client.
  • Resources management: Make sure the project team resource planning is completed in time to avoid delays in the execution of the projects.
  • Document management: Set up all document management, following the structure and Waterleau standards.
  • Engineering: Follow up all the technical documents sent and received.
  • Construction management: Report and register all documents related to the construction.
  • Commissioning management: Assemble all technical documentation to make the as-built files.
  • Miscellaneous: Coordinate meetings (welcome important clients, book meeting rooms, …) and provide the project office of all basic necessities (paper, office supplies, cups and glasses, …).


Required Skills and Experience

Degree: Bachelor degree is required (Logistics/Office Management)
3 to 5 years experience in a similar job

  • Fluent in English & French (MUST)
  • Accurate, flexible, organized & respects deadlines
  • It knowledge: Access, Office, good knowledge of ERP
  • Knowledge of legislation & documentation of different transport modalities (Air, Ocean, Road, Express)
  • Knowledge of Dangerous Goods legislation (ADR, IMO, IATA)
  • Knowledge of Customs regulations
  • Knowledge of INCO Terms and commercial export documentation
Apply online
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