Project Assistant

Head Office - Belgium

The Project Assistant has a coordinative role in the project office. You assist the project directors, managers and engineers in all administrative tasks. You are the point of contact for all internal and external communication. This way, the project team can focus 100% on the technical part of the project.

Responsibilities

  • Procurement & logistics management: Prepare requests for quotations, purchase orders and follow-up on deliveries.
  • Financial management: Follow-up and control of all invoicing and payments.
  • Schedule management: Keep track of the planning and identify potential critical situations to make sure the project office reaches all goals and meets the deadlines. 
  • Quality management: Centralize all the required documents for the project, check the quality and keep the overview up to date.
  • HSE management: Register all documents related to HSE (incident reports, site inspection reports, etc.)
  • Communication management: Keep track of ingoing and outgoing communication and prepare official transmittals to the client.
  • Resources management: Make sure the project team resource planning is completed in time to avoid delays in the execution of the projects.
  • Document management: Set up all document management, following the structure and Waterleau standards.
  • Engineering: Follow up all the technical documents sent and received.
  • Construction management: Report and register all documents related to the construction.
  • Commissioning management: Assemble all technical documentation to make the as-built files.
  • Miscellaneous: Coordinate meetings (welcome important clients, book meeting rooms, …) and provide the project office of all basic necessities (paper, office supplies, cups and glasses, …).

Profile

  • Diploma: bachelor degree
  • Years of experience: min. 2-3 years in project business
  • Personality traits: accurate, flexible, organized & respect deadlines
  • IT knowledge: Office
  • Languages: English and French

Our offer

  • A challenging and exciting job, in a dynamic and growing environment, where entrepreneurship is stimulated. The international character of our activities also provide new impressions and possibilities to develop your global view.
  • A competitive salary package and extra legal benefits in function of your experience and competencies.
Apply online
© Waterleau T +32 16 65 06 57